LARC Support for the 2015 MS Tour - July 25/26
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All information here is tentative and subject to change
Update 21-July-2015
Attached (pdf or xlsx
formats) is a summary of the plan we decided on last Thursday. The two
files are the same information just in different formats.
Included are:
- -repeaters we use with frequencies and PL tones. Note that SRT will be more useful with a much improved antenna.
- -locations of the checkpoints in a format that most GPS's can find
- -allocations
of people to checkpoints and vans. I expect this will change a bit when
I find out that some of the people who didn't attend the meeting can't
take part for various reasons. I don't expect any major changes
Yet to come:
- -maps
- John Visser MSV is working on some that include mileage
- I have some from previous years that should be usable as well.
- -details for Van meet-ups. I expect there to be 2 opportunities:
- at the Voyageur location in east London around 5:30 AM
- at the Grand Bend Motorplex around 6:45
You'll find copies of this info on the web at http://nerdpit.ca Follow the first link "MS Tour 2015"
Organizational meeting: (has already taken place. Contact Doug for details)
-Thursday July 16, 7:30 PM
-Doug Elliott's house, 39 Chalfont Road, north east of Byron bridge. Map and Instructions
-no obligation - come out & see what goes on
General:
-This is the 5th year
that London Amateur radio operators have helped out with the annual London MS Bike
Tour and we are proud to support this event. Around 2000 riders are expected
this year, and we hope to have Ham operators on 4 Voyageur vans and 3 Voyageur
ambulances.
-Our role is general
communications support and liaison with the MS Communications Center
-We’ll
use tactical callsigns to simplify keeping track of
locations/vehicles rather than people. Every 30 minutes we’ll do an ID by
tactical callsign, which will be explained on the air. Remember that our
conversations are likely to be monitored, so please maintain some discipline on
the air. Do NOT talk to the media - refer any questions you might receive to
the tour organizers.
-Things to consider bringing:
-if you have a magnetic ARES sign for your
vehicle, that would be great advertizing for Ham Radio
-rain gear, umbrella (the bike tour goes on, no matter what the weather), sun
hat, sunscreen
-towel, change of clothing
-water, more water, lunch, snacks, throat lozenges
-pencils, eraser, pens, notepad
-backup radios and antennas, handy talkie with charged battery, extra cables,
fuses
-FRS/GMRS radios, wireless doorbell to signal your Tour organizer contact, if
you have them
-radio manual, especially if you haven't programmed in all the SORT repeaters
-lawn chair, card table, in case you want to work outside your vehicle
-ropes and cables to rig a higher antenna if necessary, car jumper cables, in
case you drain your battery.
-Net
Control will physically be located in a HQ location in a room at UWO. There
will be MS staff, including Stuart Ewing, their communications coordinator in the
same room, which will simplify hand-offs.
-Doug’s
cell/text number: 519-630-8925 (Rogers). Doug’s iPhone: douellio@cisco.com
-We'll use tactical
callsigns to simplify communications:
Check 1 ... Check 4
for the checkpoints (with different numbering on Sunday)
Van Alpha ... Van Delta
for the operators in the Voyageur vans
Medic Mike, Medic
November, Medic Ocean for the 3 Voyageur ambulances
-we should encourage
the volunteers at each checkpoint to resolve their own issues as much as
possible, and only escalate to MS logistics when necessary
MS Tour Route:
-On Saturday July 25, from Grand
Bend Motoplex to UWO in London, 7:30 AM to about 4 PM, party at UWO
-On Sunday July 26, from UWO to Grand Bend Motoplex, 7:30 AM to about 4PM, BBQ at Motoplex
-actual checkpoint locations to be finalized, but likely to be same as last year
Radio Operator Locations:
-at each of 4 checkpoints, 2+ hams, one experienced with MS Tour
-on each of 4 Voyageur vans, one ham operating mobile
-will NOT be on each of 3 Voyageur ambulances
-at communications central at UWO, 1+ hams as net control, logging, and MS liaison
Volunteer Prerequisites:
-ideally a ham license, but we can use unlicensed assistants as well
-no experience required
-no mandatory need for any
specific radio gear, although we will need 7 mobiles with magmounts.
-need to provide T-Shirt size to Doug in advance to get your free Tour T-shirt
Reference Documents
MS Society's Emergency Plan (PDF)
MS Society's Incident Report Form (Excel)